Web app and mobile app · In development

Next week's rota, done by Thursday.

Rotaowl is rota and shift planning for small teams: cafés, clinics, shops and care. Managers build and publish the weekly rota; staff see it, pick up open shifts, swap shifts and book leave.

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Where it stands

In development. The web app runs with a demo café, and the staff app for iPhone and Android is in testing.

Built with: Next.js, TypeScript, Postgres
Staff app: Flutter, for iPhone and Android
Tested: Test-driven, against a real Postgres engine
For: Teams of up to 15 on the free plan

Rotaowl

What it does.

A week you can publish
A weekly grid on a desktop and a day list on a phone. Draft shifts stay hidden from staff until the week is published, and last week can be copied forward.
Rules that catch mistakes
UK Working Time defaults: it blocks double booking and rostering someone on approved leave, and warns about short rest, long weeks and recurring unavailability.
Requests without the group chat
Leave with approval, shift swaps a colleague accepts and a manager approves, and open shifts anyone can pick up, first come first served.
Hours and cost as you build
Scheduled hours and labour cost add up as shifts go in, with unpaid breaks and overnight shifts handled.
The right access for each role
Owner, admin, manager and staff each see what they need. One account can belong to several organisations and switch between them.
In everyone's calendar
Each person gets a private calendar feed of their published shifts, and every change is kept in an audit trail.

Screens

The same rota on every screen.

Captured from the current build with its demo café. The two iPhone Duo captures are the web app at the Duo's outer and inner screen sizes; the last two are the staff app.